Associate Director of Quest Programs, Student Experience

Collegiate School seeks an energetic and experienced Associate Director of Quest Programs, Student Experience. The Associate Director is responsible for the majority of administrative duties with aspirations for future growth. New ideas and a visionary perspective as well as Initiative and proactivity is a must. A positive, can-do attitude is expected. This person should have experience planning programming and supervising staff members. Additionally, this person will work closely with the Director of Auxiliary Services and Director Quest Programs to plan for all Quest entities. This is a full-time benefitted12-month position.

General Responsibilities include:

Learn from and grow under the Director of Quest enrichment programs demonstrating aspirations for future lead responsibilities.
Take initiative to formulate and recommend new programs, ideas.
Actively evaluate daily staffing and recommend changes/shifts to the Director.
Initiate, update and handle all registration. This includes registration packet, admission pieces and distribution.
Accurately and in a timely manner, generate all monthly billing.
Handle staff payroll
Collaborate with staff to formulate working schedules for Quest.
Plan and participate in Quest staff training.
Supervise purchasing and credit card reconciliation
Accurately manage the details of Quest field trips including vendor interaction, contracts and transportation.
Work with the Director to develop calendars for all facets of Quest programs, updating throughout the year as needed.
Proactively serve as lead for the update of websites, PawNet, etc. and collaborate with fellow associate directors to develop new content. ensure fellow ADs are also trained on these communication vehicles.
Exhibit at all times, a professional demeanor with parents, vendors, staff, faculty and administration as well as actively participating in the Collegiate community.
Support Director and work closely/collaborate with fellow Associate Directors
As a member of the Finance and Operations Division, assist with various duties as needed.

Activity Quest

Plan, implement and supervise the Activity Quest program including identifying new programs, opportunities and vendors. Hire all required staff in a timely and efficient manner.
Formulate relationships with faculty and staff resulting in program development.

Summer Quest (Cougar/Kinder Quest Portion)

Serve as the after-school care Associate Director lead for Quest during the summer planning months of September-December this allowing other ADs to focus on summer.
Proactively plan age appropriate weekly programs and activities for the Cougar Club sessions.
Manage the before and after camp programs including space allocation and staffing.
Schedule key meetings with faculty and staff.
Lead and manage the lunch bunch program

Successful candidates will possess the following qualifications and competencies:

Child-centered focus
Initiative
Excellent communication skills with extreme attention to detail
Ability to maintain accurate records
Adherence to all personnel policies, procedures and rules continued in the Faculty/Staff Handbook
Maintain productive relationships with School Faculty and Staff
College diploma preferred.
A minimum of 2 years working experience in the field of childcare
Extremely high level of confidentiality and professionalism
Excellent writing, organizational and interpersonal skills
Ability to maintain accurate records with attention to detail
Ability to work independently and as part of a team
Experience with Windows computerized billing systems and Microsoft Office
A positive personality and an adaptable, flexible approach
Ability to be resourceful, solve problems, and plan strategically
Proven cross cultural competency skills demonstrating self-awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
Proficiently uses Microsoft Excel and Google Sheets
Train in CampBrain software as well as other web based programs.
Authors documentation on system-related processes
JK-12 school experience preferred
Ability to interact with children in athletic activities
Ability to drive a minibus
Ability to work at a computer for several hours at a time
Ability to lift 40 lbs.

Required Competencies:

Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community.
Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values. Offers assistance within the office especially during busy times.
Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
Understands the need for growth and is receptive to constructive feedback.
Maintains confidentiality at all times.

It is critical that candidates demonstrate a commitment to the School’s Core Values and Mission

HONOR

Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.

LOVE OF LEARNING

A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.

EXCELLENCE

A sustained commitment to meeting high standards of character, achievement and personal accountability.

RESPECT

Fundamental regard for the dignity and worth of each individual.

COMMUNITY

A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world.

Who we are

Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

Why Collegiate?

Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.

Below are just a few examples of some of the great advantages of working at Collegiate:

Excellent professional development opportunities for faculty and staff
Collaborative working environment
A rich employee benefits package (which includes free lunch!)
Opportunities for growth and leadership
An environment that fosters creative and innovative instruction

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender, pregnancy or related pregnancy condition, childbirth or related medical conditions including lactation, age, religion, national origin, ancestry, sexual orientation, gender identity, disability, veteran or military status, marital status, genetic information, traits historically associated with race, including hair texture, hair type, and protective hairstyles such as braids, locks and twists, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications, and skills.

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